Background Check Policy

To ensure the safety and well-being of all participants, especially our children, St. John Family Camp is required by the Diocese of the West and the Orthodox Church in America to implement mandatory background checks for all participants aged 18 and older.

Policy Details:

• Requirement: All individuals aged 18 and older attending St. John Family Camp must complete a background check.

• Process: The background check is a simple, online process that takes approximately 2 minutes to complete. Instructions and a link to the online system will be provided upon registration, prior to camp.

• Cost: St. John Family Camp will cover the cost of the background check for all required participants.

• Confidentiality: All information obtained through the background check process will be kept confidential and used solely for the purpose of ensuring compliance with the diocesan and OCA mandates and maintaining a safe camp environment.

• Compliance: Completion of the background check is a mandatory condition of participation for all adults aged 18 and over. Failure to complete the background check may result in inability to attend the camp.

We appreciate your cooperation in helping us maintain a safe and secure environment for everyone at St. John Family Camp.

If you have any questions regarding this policy or the background check process, please contact registrar@stjohncamp.org.

Photo and Video Policy

At St. John Family Camp, we love capturing the fun and memories made during our family camp! Photos and videos are a great way to share the camp experience with our community and help promote future camps.

Our Policy:

Unless you tell us otherwise, we may take photos and videos of participants during camp activities. These images and videos may be used by St. John Family Camp for camp-related purposes, including on our website, social media pages, newsletters, and promotional materials.

Opting Out:

We respect your privacy. If you DO NOT wish for photos or videos of yourself or your family members to be taken or used by St. John Family Camp, you must explicitly opt out. To opt out, please inform the camp office upon arrival or send an email to registrar@stjohncamp.org before the camp begins.

Please note that while we will make every effort to respect your opt-out request, it may not be possible to prevent incidental inclusion in large group shots or videos. By participating in St. John Family Camp and not explicitly opting out, you agree to this Photo and Video Policy.

If you have any questions, please contact us at registrar@stjohncamp.org.

Cancellation Policy

Cancellations made 31 days or more prior to the camp start date will receive a refund of the remaining balance, minus the non-refundable deposit. 

Cancellations made within 7 days of the camp start date will result in forfeiture of the entire camp fee. 

In the unlikely event that the camp organizers must cancel the camp, all payments, including the non-refundable deposit, will be fully refunded.

The camp organizers are not responsible for cancellations or disruptions due to events beyond our control, including but not limited to natural disasters, severe weather, or government mandates. In such cases, refunds will be evaluated on a case-by-case basis.